Accounting digitization isn’t just about theory. Here at Jaspar s.r.o., we put it into practice every day with real-world cases. And it’s precisely through these cases that we can best see how the combination of AI, our own tools, and experienced professionals is transforming the way we work.
Real-world example: Client “XYZ”
Imagine a common situation that clients bring to us:
• approx. 350 issued invoices
• data scattered everywhere:
o two Excel files (one for invoices, the other for VAT)
o various exports
o incomplete or “raw” source data going back 2 years
At the start, you don’t have accounting. You have data. And that data often:
• doesn’t match up
• lacks structure
• contains duplicates
• isn’t interconnected
What we need to create from this
From this “raw data,” we need to create a fully functional accounting system:
• invoices issued
- line items
- Comments
- VAT breakdown
• advance invoices and their settlement
• credit notes and links to original documents
• accruals (the biggest challenge)
- correctly allocate revenue to the appropriate period
- link to specific invoices
- maintain accounting logic
This isn’t just data entry. It’s a reconstruction of the company’s reality.
Where AI and Our Tools Come In
This is where a combination of the following comes into play:
• artificial intelligence
• the internal jaspar.app system
• automation
Using these tools:
- we import data from various sources
- we clean it up (duplicate records, errors)
- we match the relationships (invoice × advance payment × credit note)
- we create a structured foundation for accounting
Specific challenge: exchange rate differences and accruals
For this client, one more detail was crucial:
• invoicing in foreign currency
• the need for accurate exchange rate conversion
• linkage to accruals
Solution?
- We linked the system to CNB exchange rates
- We ensured that:
• accruals use the same exchange rate as the original invoice
• no artificial exchange rate differences arise
• everything is consistent from an accounting perspective
This is exactly the type of situation where:
• automation helps
• but the logic must be set up by a person
How much time does it take?
And now for the most interesting part:
👉 How long does it take to post 320 invoices + accruals?
• Traditionally: many hours to days of work
• With us:
⚡ About 1 hour
- Including human review
The difference isn’t just in speed. It’s in:
• accuracy
• consistency
• the fact that the process is repeatable
Where the real value lies
It might sound like technology does everything. It doesn’t.
Technology:
• speeds up the work
• eliminates routine tasks
• ensures structure
But the real value lies in the fact that:
- someone has to understand what the data means
• what should be properly recorded
• what the risks are
• what doesn’t make sense
• what needs to be addressed with the client
And AI can’t do that yet.
Will AI replace accountants?
We often ask: will there come a time when AI replaces accountants?
Our take:
- It won’t replace them, but it will fundamentally change the rules of the game
The accountant of the future:
• won’t be a “data transcriber”
• will be an analyst and the client’s partner
Those who adapt:
• will handle more work
• with higher quality
• in less time
Those who don’t:
• will lose their competitive edge
What this means for the client
For the client, the result is simple:
• they’ll get fast, high-quality results
• things will make sense
• accounting isn’t chaos, but a management tool
And most importantly—they can be sure that: →behind the technology are people who understand what they’re doing
Summary
At Jaspar s.r.o., we rely on a combination of:
• AI and automation
• our proprietary jaspar.app system
• experienced accountants
As a result:
• we get the job done faster (hours instead of days)
• with higher quality
• and with a better overview
And that is exactly the direction modern accounting is heading.
